Instructions:
- Run and download the CDW Report into Excel. The report is located here on CDW: Team Content > UCPath CDW > Funding – Payroll Ledger – Financial > Funding > Benefit Cost Template Report
- Download and complete the BCT Request Form Template and follow instructions located in the Template here. Download BCT Request Form Template
NOTE: Be sure to always download the Latest BCT Request Form Template to ensure you are working with the most recent version.
- Gather appropriate approvals from the following Central Offices:
- EFM Accountant approval if any benefit is being moved to or from a Contract/Grant Fund
- Graduate Division approval if any benefit being transferred is a Fee Remission. Download GD Approval Form
- Upload the completed BCT Request Form Template and attach necessary Central Offices approvals.
Restrictions:
In General: Benefits should be charged to the same FAU as Salary. Benefit Cost Transfers will only be allowed for the following:
- Move benefits from a contract or grant that cannot accept the cost, per sponsor requirements.
- Move benefits from private gifts or endowments that cannot accept the cost, per donor requirements.
NOTE: BCT should be the final transfer. Salary Cost Transfer (SCT) should not be processed after the BCT for the same transaction because it will cause the benefit expense to be out of sync. If business requires this, we must process a subsequent BCT to move benefit expenses back to the original FAUs before proceeding with the SCT.
